Interior and modular kitchen firms
Every site, every version of the quote and every milestone payment in one place, not in six phones.
Design-and-build studios with 5 to 50 people: designers, site supervisors, a purchase person, carpenters and vendors. The work moves from enquiry to site visit, design, quote, execution on site and handover. Several sites run at once. Enquiries come from Instagram, references and walk-ins. Payments come by milestone. Almost all of it is coordinated on WhatsApp groups, one for each client and one for each site, and the owner is in every group.
- Enquiries sit in three phones. The quote is sent, and nobody follows up after the first call.
- Six sites run at once, and the status of each is whatever the site supervisor says on the phone.
- The client changes the design after approval, and the extra work never reaches the quote.
- A milestone is finished but the payment request goes out late, so the site runs on your own money.
- Material reaches the site late, because the order to the vendor was a WhatsApp message that nobody tracked.
- The snag list at handover is on paper, and the last payment waits for the last small job.
What we set up for interior and modular kitchen firms
Start with the one that hurts most. Each opens as a live demo with sample data. The next one is added only when the first is used every day.
Payment Follow-up
See who to call today, which promise was broken and how old every bill is. Reminders go on WhatsApp, and you see collection salesman by salesman.
TaskEasy
Give work in ten seconds, see what is late without asking, and get one report of what got done. Checklists for the jobs that repeat.
Enquiry Follow-up
Enquiries from calls, WhatsApp, IndiaMART and your website in one list. Each salesperson sees who to call today, and you see what was missed.
Purchase & Vendor Follow-up
See which material is late, which vendor has moved the date and which customer order is waiting for it. Reminders go to vendors on WhatsApp.
Quotation Tracker
All your quotations in one list: who sent it, when to follow up, when it lapses and why it was lost. Reminders to the customer go on WhatsApp.
WhatsApp Enquiry Assistant
Replies to new enquiries from your approved answers, saves each one with its source, follows up for seven days, and hands over to a person when it should.
Interior Project Tracker
See which site is behind, what is due on site today and which payment to ask for. Each client gets a weekly update on WhatsApp.
How the work runs today
An enquiry comes from Instagram, a reference or a walk-in at the studio. A designer visits the site, takes measurements and makes a layout. The quote goes out, comes back with changes, and goes out again. After the booking amount, the work splits: drawings and material on one side, the site on the other. Carpenters, electricians, the false-ceiling team and the painter each come in their turn, and the site supervisor holds the sequence together on calls.
Each client has a WhatsApp group. Each site has another. The owner reads all of them at night to know where things stand. The quote the client approved is version three. The one the site is working from may be version two.
What to fix first
Look at where a job loses money. For some studios it is enquiries that go cold after the quote. For others it is the running site: work that waits for material, extra work that is never billed, and milestone payments asked for late. Start with the one that costs you more.
What we set up
One process at a time, on your own data, in about two weeks, at a fixed price.
The Interior Project Tracker shows every project on one board, from enquiry to handover. A running site shows its day count against the date you promised, and turns red when it is behind. The week at each site is planned as jobs, each with one person and one date, and the supervisor marks a job done from the site with a note or a photo. A snag becomes a job too, and is closed before handover. Each payment is tied to its milestone and comes up on the day it falls due, with a polite reminder on WhatsApp. For the sales side, the Quotation Tracker keeps every version of a quote with its follow-up date. For material, Purchase & Vendor Follow-up tracks what was ordered, from which vendor, and when it is due.
What stays as it is
Your design software stays. Your drawings, rates and vendors stay yours. WhatsApp stays for talking to clients, and Tally stays for billing. We do not make designs or estimates. We keep the promises around them in one place.
How we work with you
You share two running sites as they are: the quote, the stage list and the payment schedule. We come back with a working demo on those sites. If it fits, you get the scope and the fixed price on one page. Setup, loading running sites and training designers and supervisors take about two weeks. One person on your team keeps it updated. After go-live, a small monthly plan covers fixes and small changes.
What interior and modular kitchen firms ask us
Is this design or 3D software?+−
No, and it does not make BOQs or estimates. You keep the design tools you use today. This tracks what happens around the design: enquiries, quote versions, site jobs, snags and milestone payments.
Will site supervisors update it from the site?+−
The site screen is made for a phone: open the job, mark it done, add a note or a photo. It takes a minute at the end of the day. It keeps going when the owner looks at the board instead of asking on calls.
Can the client see the progress?+−
The client gets one update a week on WhatsApp, in your wording: what was done, what comes next, open snags and the payment due. It is built from the site jobs. There is no client login to manage.
What happens to snags at handover?+−
A snag gets one person and one date, like any other site job. A site cannot be marked as handed over while a snag is open, so the last payment does not wait for a job that belongs to nobody.
How long does it take to start?+−
About two weeks for one process, including loading your current data and training your staff. You first see a demo on your own data, before you pay anything.
Is it charged per user?+−
No. The setup has one fixed price and the monthly plan is flat. Add as many staff as you have.
We also set up systems for
See it on your own data first
Share last month of orders, enquiries or tasks. We come back with a working demo, then a fixed price on one page.